Human Resource Project Charter
Gilchrist (2012) defines a Project Charter as a document issued by the executive sponsor of a project that formally acknowledges the commission of the project as well as give authority to the project manager to use organizational resources toward the completion of the project. The project charter also lists down the statement of objectives of a project, the main stakeholders, the authority of a project manager, and the roles and responsibilities of each project member.
According to Taylor (2008), the main benefit of a project charter is that it gives notice to the stakeholders about the need for the product. The charter also outlines some of the business objectives that will be met through the completion of the project. Ultimately, the project personnel will remain productive throughout the life of the project because they will not rely on implied agreements. Rather, their roles and responsibilities are stipulated within the charter. The following is a project charter for a new project undertaken at the Lectocomp Electronics Manufacturing Company.
The purpose of the project is to develop a new computer board that will be utilized in a number of medical products. The project will only focus on creating the final boards, which will be done in-house. The prototypes of the boards will be outsourced from another company. When the project is completed, the company expects to have an independent line of medical computer boards that will be used in different medical equipment.
The company has allocated $750,000 towards the commencement and completion of the project. Approximately 60% of the funds will be directed towards the manufacturing and packaging of the final boards. The rest of the funds will be divided between paying for the prototypes, advertising, transportation, and employee compensation.
The marketing supervisor has directed that the project should be completed by the first quarter of the next fiscal year. The project personnel have to complete the project and begin marketing the product to medics by the beginning of the coming year.
Various instruments will be used in the quality management process. A new quality manager position has been advertised. Once filled, the incumbent will be responsible for setting up control measures that guarantee the quality of the boards. He is also expected to develop a system that can monitor the milestones of the project. The milestones will include phases of the project stages, decision gates, and the approval of deliverables.
Employees from many of the company’s departments will be required to work on the new project. The departments include the marketing department, sales, and purchasing, shipping, production, engineering, and design departments. The project will require at least 89% of the company’s workforce. The project manager has decided that the employees will work on the new project alongside their day-to-day tasks. However, sufficient compensation will be accorded to the employees who work on the project.
The project manager has been selected from the engineering department. His task is to oversee the project and ensure that it runs smoothly and on schedule. He is also expected to coordinate the efforts of all the employees involved to guarantee that the project is completed within the stipulated time and budget as well as to ensure that the project meets its objectives.
The quality control manager, once selected will be charged with ensuring that quality control processes are in place. Such measures are employed to guarantee the quality of the product and to check if there are any deficiencies in the final product. The design and engineering teams will be in charge of designing the products while the sales and marketing departments will be responsible for the promotion of the product in the market.
They will also advice the design and engineering team on the design of the final product so as to increase its utility for the customer. The employees from the shipping department will be in charge of transporting the raw materials into the company’s warehouse as well as transporting the final product into the market destinations.
The company has opted to use another organization to produce the prototypes of the boards, with the final boards being manufactured in-house. The company is not planning to hire any additional staff; therefore, it will heavily rely on its designers and engineers to make the final boards.
The expected outcomes of the project, if it is carried out successfully, will include opening up of new target markets, generation of new revenues, and the creation of a stable foundation for add-on products.
Gilchrist, P. (2012, Aug 1). Importance of Having a Project Charter. PM Times. Retrieved on 24/3/2016 from http://www.projecttimes.com/articles/the-importance-of-having-a-project-charter.html
Taylor, M.D. (2008, May 9). How to Write a Project Charter-Part I & II. The Project Management Hut. Retrieved on 24/3/2016 from http://www.pmhut.com/?s="How+to+Write+a+Project+Charter+-+Part"